A flex office in Amsterdam with 85 members and 28 parking spaces has no stable occupancy: 12 cars on Monday, 58 on Thursday. Fixed monthly parking allocations don't hold up here. A member who comes in one day a week pays for four unused days, while a member who wants to come every day finds the car park full on a busy Thursday. Licence plate recognition with day passes via WhatsApp solves that imbalance.
Revtek · 27 October 2026
At an office building with permanent tenants, parking is relatively easy to divide: each tenant gets one or two fixed bays, the plates go on the list and the barrier handles the rest. At a co-working space that model breaks down. Members book by the day, week or month, and their presence shifts every week. A member who works from home on Friday and has a client meeting elsewhere on Monday won't use their allocated space that week at all. Another who has a pitch on Wednesday suddenly needs room for four guests.
According to the OfficeRnD Coworking Trends 2026 report, the European flex market is entering a more mature phase: more members, more variety in contract types and higher expectations of facilities. Parking is part of those facilities at many locations, but one fixed space per member is financially out of reach for the typical co-working venue.
With a rigid allocation of 28 spaces to 28 selected members the result is predictable: on busy Tuesday and Thursday mornings cars queue at the barrier, while those same spaces sit half-empty on Monday. A fairer system accounts for the day.
The foundation is the same as for any ANPR installation: every known car has a plate in the database and the barrier opens on recognition. For a flex office, a membership status is linked to each plate.
When a member signs up, they register their plate through the member portal or via WhatsApp. That plate is linked to their membership type: day pass, weekly subscription or a permanent contract. When they arrive, no action is needed; the plate is recognised and the barrier opens. If the plate changes, the member updates it in the portal or sends a message to the WhatsApp bot.
When a subscription lapses or a member cancels, the plate becomes inactive automatically. There are no badges to collect and no access cards to block.
The key to fair distribution is the day pass. A member without a permanent space, but with a client visit on Thursday, reserves a day pass that morning. That takes two messages in WhatsApp or one click in the portal.
The system allocates passes in order of request, up to a daily cap you set yourself. When the car park reaches capacity for that day, the member receives a notification that no space is available. You can also enable a waiting-list function, so the member is notified automatically if a space opens up.
In mixed-use buildings, where residents or other tenants share the same car park, day passes also prevent overbooking. Parking data from EasyPark Netherlands shows that co-working locations in mixed-use buildings consistently have surplus capacity in the evenings and at weekends, while they fill up during weekday mornings (Emerce, 2026). A day-pass system makes that capacity available to whoever needs it on the day, without manual oversight.
A flex office receives external visitors every day for meetings, workshops and client conversations. Those guests are not on the member list and often don't know the site.
Two approaches work well. In the first, the member sends the guest's plate ahead of time via WhatsApp. The bot adds that plate for the duration of the visit and the barrier recognises the guest on arrival. In the second, a QR code is posted at the barrier: the guest scans it, enters their plate and indicates which member they're visiting. The system checks whether that member is on site that day and assigns a time slot.
Guests coming for a booked meeting room receive parking access automatically for the duration of the booking when the reservation system is connected. The room is booked for three hours; the parking access is too.
Flex offices almost always run a booking system for meeting rooms and hot desks. Revtek connects ANPR to those systems so that parking status follows reservation status.
The same principle applies to door access. Many co-working locations use Salto KS, a platform that grants access via smartphones and temporary codes. A guest with a room reservation receives a Salto access link for the relevant door at the same time as their plate is added to the parking system for that period. The blog post on Salto KS and parking management explains how that connection works.
For sites already running Paxton Net2 or Paxton10, Revtek integrates with the existing infrastructure. A Paxton case study from February 2026 covering a co-working building showed how an integration with a booking and payment platform causes both doors and barriers to open simultaneously on a confirmed reservation (Paxton, case study Space For You, 2026). Technical details on the Paxton integration are on the Paxton integration page.
One-time costs cover ANPR cameras and installation. A suitable outdoor camera from Axis, Hikvision or Bosch costs roughly €400–€900 per unit. If the building already has cameras from these manufacturers, many are already capable of plate recognition and the up-front cost is minimal.
The ongoing cost is the platform subscription. Revtek starts at €175 per month per location, regardless of the number of members or parking transactions. For a location with 85 members that works out to under €2.10 per member per month for parking management. The pricing page gives an overview of the subscription options.
For comparison: a fixed parking space in central Amsterdam can cost €150 to €300 per month per bay. With 28 bays serving 85 members, the system pays for itself quickly even when camera costs are included. Outside the major cities parking rates are lower, but the management challenge is the same.
Most flex locations start with the basics: import plates from the member platform, connect the barrier and configure the day-pass logic. That's done within an afternoon. Visitor access and integrations with booking systems are added afterwards, when the timing suits your location.
We look at your entrance layout, your current booking platform and your membership structure, and suggest an approach that builds on how your venue already works. The co-working page gives an overview of the available features.
Book a free demo and find out what Revtek can do for your site.
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