A distribution company running around fifty truck movements a day has three distinct groups at the gate: its own vehicles on fixed routes, drivers from contract carriers who change with every shipment, and a handful of staff and service providers. Until recently, an intercom post at the entrance held up every unfamiliar driver, while the regular fleet still had to wait because the list hadn't been updated after the last vehicle swap. Access control on a logistics site has a different challenge from a residential complex or office: the set of who is allowed in changes day by day.
Revtek · 22 September 2026
Most logistics sites work with three clearly different groups. The own fleet consists of trucks with fixed plates that come and go daily; their drivers know the site. Contract carriers send a different driver in a different vehicle for each trip; their plates are unknown in advance and change with every delivery. Staff and service providers, such as cleaning companies, maintenance engineers and office supply deliveries, need access on a fixed or periodic basis that is separate from freight movements.
A whitelist that works for the own fleet seldom works for contract carriers. A system that lets everyone through without registration offers no real control. ANPR with layered access rules handles each group separately, without anyone standing at the gate.
For company-owned trucks, ANPR is at its simplest. Each vehicle's plate is entered into the system once, optionally linked to an access time window, and the barrier opens automatically on every recognised arrival. The driver does not need to stop, press anything or call anyone.
When you replace a truck, you update the plate in the dashboard. That takes about thirty seconds and takes effect immediately. Sell a vehicle and forget to remove its plate, and the new owner can drive onto your site the following week; that risk exists with any whitelist, but a well-configured system sends you an alert when a plate turns up outside its expected time window.
Larger fleets with multiple sites can manage plate records centrally and set access rights per location. The page on access control for logistics sites covers how that works across a portfolio.
For contract carriers, a permanent whitelist does not work. The truck plate that picks up your pallet today may be a different vehicle from the same haulier tomorrow, or a subcontractor with a different plate altogether. Registering them means handling each trip individually.
Two approaches work well here. The first: your planning team registers the expected plate when creating the shipment. That plate is granted access on the scheduled delivery day, for example from 06:00 to 18:00 as an indicative window, and expires automatically the next day. The second: the carrier texts their plate to your logistics coordinator via WhatsApp, who approves it in the dashboard, and the barrier stands open on arrival.
Both methods place the registration moment with the party that knows the plate, rather than with a guard who must verify it on the spot. That reduces waiting time at the entrance and produces a log of who was granted access and when. Alphatronics documents a comparable approach for port operators and larger logistics sites registering incoming trucks.
When an expected truck arrives, Revtek sends a WhatsApp message to the designated warehouse contact. The message includes the plate, the carrier name and the time of arrival. The warehouse team knows the truck is at the gate without the driver having to call the intercom or anyone having to walk outside.
For time-sensitive deliveries that saves a few minutes per trip. Across fifty truck movements a day that adds up. The driver goes straight through, the barrier opens on time, and the receiving team is ready.
Unknown plates, or trucks attempting access outside their permitted window, are held at the barrier and trigger an alert to the planner, who then decides whether to grant access or contact the driver.
Permanent employees get their own plate registered the same way as at any office site: one entry in the system, barrier opens each time. For service providers with a recurring contract, such as a weekly cleaning company or a monthly maintenance engineer, you can set a repeating time window so you do not have to activate it each visit.
One-off visitors, such as an installer making a single visit, are registered as a temporary guest. That takes ten seconds in the dashboard. Alternatively, they can register themselves using a QR code at the entrance: they enter their plate and the reason for the visit, a staff member approves the request, and the barrier is ready when they arrive.
On many logistics sites, the access control system for the office building runs separately from the system at the yard gate. Staff carry a badge for the building and a fob for the barrier, and every time someone joins or leaves, both systems need to be updated independently.
Revtek connects ANPR to Paxton Net2 and Paxton10, so employee management happens in one place. A new employee added to Paxton automatically receives site access too, and when they leave, both are revoked at the same time. That removes the double admin burden and closes the gap where someone has handed in their badge but the yard barrier still lets them through.
The one-time cost is camera hardware: an outdoor ANPR camera from Axis, Hikvision or Bosch costs roughly €400 to €900 per unit, depending on model and the distance at which plates need to be read. If you already have cameras from these manufacturers on site, many are already capable of plate recognition and the hardware investment is minimal.
The monthly subscription starts at €175 per month per location, covering the full dashboard, barrier integration, arrival notifications via WhatsApp and a complete log of all site movements. For larger sites with multiple entrances or buildings we work out the right package together; the pricing page gives a first overview.
Most operations start with their own fleet. That delivers results immediately for the group that returns every day, and gives a clear picture of how the system behaves before external carriers and visitors are added. Book a conversation using the button below.
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