An office building in Utrecht, 200 employees, 75 parking spaces. On Friday there are 29 cars on the lot. On Tuesday morning, 138 people come in. The car park is full by 08:50 and facilities staff handle calls from employees with nowhere to park until midday. The car park has no capacity problem on an annual average, only on the days when nearly everyone shows up at once.
Revtek · 13 October 2026
Over 60 percent of Dutch office workers now work hybrid, according to the CBS Labour Market Monitor 2026. On average, they work from home around two days a week. On paper that should benefit the car park: if half the workforce works from home on any given day, demand for spaces drops. But it does not drop evenly across the week. Employees coordinate their office days through shared calendars, team meetings and established habits, making Tuesday and Wednesday reliably the busiest days. Parking demand bunches up on two or three days, and those are precisely the days when the car park has no spare capacity.
The result: a car park that is perfectly adequate at average occupancy runs full on peak days. Later-arriving employees circle the surrounding streets and miss the start of their meetings. Facilities staff take calls. Neighbours complain about cars on their pavements. A system that manages both access and allocation solves this.
The most direct way to manage employee parking: every member of staff has a plate on the whitelist and the barrier opens on recognition. No pass to lose, no tag to distribute, no access code that gets shared in the team chat. The employee drives up, the camera reads the plate, the barrier opens.
Maintenance sits in the list. New starters are added through the dashboard or via a connection to your HR system. When someone leaves, access expires on their last working day. An employee who buys a new car updates their own plate with a WhatsApp message to the parking bot, without involving facilities. If your office also uses Paxton for building access, Revtek links the two: adding someone in HR simultaneously grants parking and building access; a departure cancels both at once. The Paxton integration page explains how that works technically.
Licence plate recognition controls access but does not allocate spaces. On a day when 135 employees want to park and there are 75 spaces, the barrier still lets through employee 76, who then has nowhere to go.
Reservations close that gap. An employee sends a WhatsApp message in the morning: "parking Tuesday". The bot checks availability. Up to 75 reservations, the employee gets a confirmation and the barrier opens automatically on arrival. From reservation 76 onwards, the bot replies that the car park is full, with the nearest park-and-ride address or public transport directions from their postcode. The employee knows this before leaving home and can adjust their plans. No surprises at the barrier, no calls to facilities.
The reservation window is configurable: from that morning through to a week ahead. An employee who can no longer make it cancels via WhatsApp and the space is released. An optional no-show policy is available: three uncancelled no-shows means losing reservation priority for a fortnight.
External visitors are not on the employee whitelist. Visitor registration handles them: an employee sends their guest a registration link via WhatsApp or email. The visitor enters their plate, receives a time slot for that day, and the barrier is ready for them on arrival. If the car park is already full through employee reservations on that day, the registration flow blocks the booking before the guest sets off. You can set visitor capacity as a separate quota, keeping employee spaces guaranteed. More details are on the office buildings page.
Parking on the employer's own premises is treated as a tax-free benefit for the employee as long as it falls under the employer's health and safety responsibility, as set out by the Netherlands Enterprise Agency (RVO). An employer is not legally required to provide a parking space unless this is explicitly written into the employment contract. That said, employees used to a fixed space will experience a reservation system as a step backwards, even if it is technically an improvement.
Three things help with acceptance: communicate the change well in advance and explain the reason; run a fair allocation process (first to reserve gets the space); pair the introduction with an improvement to the alternative, such as a higher public transport allowance or better cycle storage. Where the change affects the terms of employment or internal work rules, involving the works council early is advisable. This is not legal advice; consult a specialist for your own situation.
For licence plate recognition you need an ANPR camera at the entrance. Existing surveillance cameras from Axis, Hikvision, Bosch or Dahua are often already compatible, keeping one-off costs low. A new outdoor camera costs roughly €400 to €900 per unit, indicatively. The Revtek platform subscription starts at €175 per month per location, including the dashboard, barrier connection, visitor registration and WhatsApp bot. See the pricing page for an initial indication.
Most office buildings start with step one: importing employee plates from the HR system and connecting the barrier. That puts access control in place straight away, without the reservation layer. The capacity cap via WhatsApp is added once you can see which days the car park consistently fills. We look at your site, your existing cameras and the most logical first step for your situation in an introductory call.
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